Invite your participants to the call and give them the Toll Free 800 number and PARTICIPANT passcode that has been assigned to your account. All Callers call in using the same toll free 800 number. All Participants use the same passcode (These codes are permanent and will not change).

Audiotex A service that provides voice prompts to guide a caller through a recorded program. Audiotex is one of the SoundByte services. Announcer A Budget Conferencing representative actively providing assistance to the moderator(s) throughout the call. This might include welcoming participants, introducing speakers and leading an Electronic Question and Answer Session.

For an International/Toll Dial-in Conference, participants are provided a special telephone number to connect to their meeting a few minutes before scheduled start time. Participants are greeted by our Conference Support Specialists as they call in. Charges to the moderator include conference minutes only. Long-distance charges appear on each participant's own long-distance bill.

Yes. We can conduct conferences in any time zone. We are a full-service operation, running 24 hours a day, 365 days a year. Many Budget Conferencing team members are bilingual, further supporting our ability to facilitate conferences with non-English speaking participants.

Yes. For security reasons, we ask that you provide participants with the participant passcode. The moderator should use the passcode provided for the moderator.

For toll free reservationless conferencing, participants are provided a special toll free number to call and a passcode to participate in their meeting. This allows the moderator to incur all conference and long-distance charges.

Moderators should be on time. A moderator should arrive a few minutes early to greet each of the participants, and let them know when everyone is present and ready to start the call. Always introduce yourself when speaking for the first time. It is important to introduce yourself when first speaking as other participants may not recognize your voice. Avoid putting your phone on HOLD. Putting your local phone on hold could introduce music into the conference, so when considering the hold function please use #6 instead. Otherwise your hold music will play into the conference call, and make it impossible for the other participants to continue the meeting in your absence! (Remember to un-mute yourself when you come back.)

Security is essential! Budget Conferencing's strict security protocols, plus the following tips, will help you conduct your call with confidence. Use Security and Confirmation Codes Your conference will be assigned a unique confirmation code or passcode after your reservation is made. Participants without these codes will not be admitted to your conference without approval by the conference moderator or host.

If participants in a conference call do not follow a few simple rules of conference call etiquette, the call can quickly degenerate into a confusing experience with very little actually accomplished during the call. Below are some key tips that will help you to make all of your conference calls successful. Set the Ground Rules Early - The facilitator or moderator, or even an operator, should advise participants of the basic rules of the call before general interaction begins. This includes both general etiquette and any specific rules the moderator deems necessary.

Setting up an international conference call should be met with careful review as there are many factors that will influence the success of your call. Calling across international time zones and borders can be tricky and we suggest you are prepared well in advance. Consider some of the following international conference calling suggestions below to maximize a smooth productive call that will obtain the results you hope for.